Wedding FAQs

//Wedding FAQs
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Wedding FAQs

Yes we now have 2 hook-ups in Barn yard and 6 at the top of barn field. There is hard standing in the yard and at the very top corner of the field, so these can be used for caravans or campervans by arrangement: we do not allow open use of the field for vehicles but we can allow individual vehicles in if the weather is favourable.

We do not expect a major deep clean but we do expect that all your personal items are removed from the barns before checkout, that the floors are swept, all food removed, fridge and stove cleaned and kitchen surfaces wiped. Do not mop any floors. You are not expected to clean the toilets, these will be maintained by us during your visit.

Paper confetti is not to be used anywhere inside or outside the barns, but natural confetti such as petals are welcome either inside or outside.

There are two wood-burners in the barns plus the outdoor firewok, but wood use may depend on your plans and the weather However we will always buy back unopened bags of wood and also you can buy more bags at the campsite where they are sold at 6 pm each night. So there is no problem if you get it wrong…. many couples order 10 bags in advance with their equipment hire and we simply return money for unused bags with your bond.

No all toilet block consumables are provided, and the toilets, unlike the barns, are serviced once a day.

No, the diswasher comes with its own detergent and rinse aid.

We provide brooms, dustpans and brushes, buckets and mops: these are in a cupboard in the bunk barn, along with the iron and ironing board. You should bring detergents, spray cleaner and cloths, including drying up cloths.

Yes all the facilities of the campsite toilet block are available (there are showers along the back of the toilet block). We only ask that you respect campers privacy by not walking among the tents.

Yes so long as we are consulted about exact where it is sited so that pegs do not go into underground services, and also that we approve of the contractor supplying it who must be given our Terms and conditions for outside contractors. We now have an electric hook-up point where they can be plugged in, near to the slate path, however be aware this is also near to our underground electrical and heating services so please make sure you consult our staff.

We allow marquees to be erected on the campsite (though there is a charge for this) and also at the barns (where there is no charge if the barns are hired for a wedding or event), where it may be pitched in the private barn fields  or beside the barns. However we must be consulted in advance about exactly where they are sited. Care must be taken as there are underground services including electric cables and drains under the fields and near the buildings. Also we must be consulted about exactly where vehicles are taken if they leave the hard standing so special permission is required from one of our wardens. Damage to the grass is one of our major concerns. We are in the process of obtaining marquees for hire so please look at our Equipment hire page and you could also contact us for up to date information.

We prefer people to leave dogs at home, and they are not allowed inside the barn buildings. However we do allow dogs in the barn fields so long as they are kept inside a vehicle or on a leash at all times, and are cleaned up after.

It depends a bit on transport and also on how many separate groups there are, as for large events that do not use buses there may also be cars parked in Barn field. But even with cars we estimate up to 150 people can camp in separate tents in the private barn fields.

The registrar does not allow alcohol to be served or even visible during the wedding ceremony. A bar is usually set up in or near the Function barn, closed during the ceremony but opened afterwards. We do not restrict alcohol supplies or charge corkage, but ask that behaviour is reasonable, it is fine for you to bring in your own supplies and designate friends to man the bar yourselves. If alcohol is sold at your wedding then there are restrictions imposed by the local council, and you may want to use the services of a mobile bar or if you are selling alcohol yourself you may need an event license, please contact Gwynedd Council. If you or your friends are providing alcohol at no cost to your guests then we have been assured by Gwynedd Council that no license is required, but it is your responsibility to check with the Council what applies to your situation.

We list some local caterers all of whom have worked here before and been highly recommended, see our Catering page. Please contact us if you want to use someone not on the list, we are likely to agree but need to give approval. You MUST provide them with our Information sheet for outside caterers, which spells out the terms and conditions for working on our premises. Some couples use friends or even mobile catering vans to cater, but please ask us first. Hog roasts are acceptable but must be sited outside the barns, they are often housed in a gazebo outside and we recommend two who often come here.

The Llyn Gwynant Barns are hired on condition that no excessive noise or disturbance is audible at the public campsite at any time. Only acoustic music is allowed outside (with restrictions on the use of drums) and only during the day. Sound systems can be used in the barns, but only in the Function barn and only if sound levels are kept within reasonable limits set by our wardens on the night. There is a 12-way multi-core cable from the stage to the back of the barns and a large cabinet used as a mixing desk for PA systems and lighting. The quiet time at the campsite is from 11.00 pm but DJs and bands can play up to 1.00 am on condition that sound is turned down on request. After 1.00 am only acoustic playing or small sound systems are allowed. Sound levels depend on weather and vary with wind conditions and will be monitored by campsite wardens. A Responsible person must be nominated by you on check in and they should liaise with wardens and reduce levels on request. If no-one is responsive and noise is not reduced, power may be cut off.

Lighting inside the barns is quite flexible: bright fluros in all areas for setting up, hanging globe lights in the Function barn, and low level pillar lights throughout the barns for mood lighting, with fairy lights in the lean-to.

A professional stage lighting system is provided free of charge that can light the stage for bands or speakers. A full width (6m) triangle lighting truss spans the barn just beyond the stage and is fitted with stage lights and dimmer pack. There is also a floor standing spot that can be placed on stage for uplighting effects. The lights are controlled from a 4-channel DMX control unit. Additional lights and effects units can be attached to the lighting truss if bands have their own lights. The equipment consists of:

• 4 x 300 watt PAR-56 truss-mounted stage lights with adjustable barn door and interchangeable coloured gels (red, blue, yellow, green) on separate channels
• 1 x 300 watt PAR-56 floor standing light with interchangeable coloured gels (must be linked to the same channel as one of the truss mounted lights)
• four channel DMX dimmer pack
• four channel DMX lighting controller

The lighting system can be set up to provide static lighting that can be faded in and out on each light by the user. For more complex effects (synchronising to music, patterns etc) some expertise in the operation of DMX lighting systems will be required.Stage lighting is provided at no charge. There are power sockets on the stage including a 32 amp socket for PA systems and plenty of power sockets throughout the building.

Lighting outside the barns simply consists of bulkhead lights by doorways. Photos showing more complex outside lighting including fairy lights was brought for the celebration by the couples getting married or their friends.

An outside power socket is provided that takes a caravan style outdoor plug, sited above the outdoor toilet block.

Electric hookups in barn yard and barn field have been added in 2016: 2 are in the yard and 6 in the field, 4 of which are suited to caravans or campervans on the hard standing at the top of the field.  These are available by arrangement only and as we do not allow vehicles to drive over the fields they are offered only on condition vehicles are not taken off this hard standing.

Campers can have campfires, so long as they are on our steel firepits (so as not to damage the grass) and are with wood bought from us (so as to protect the woodland and avoid sharp objects). The hire of our firepits is free. Those hiring the barn complex also have use of a large round “celebration firewok” that is also free of charge but must also use only wood bought from us and is not to be used on grass.

The barns now have heating, provided by the new wood-chip boiler installed at the campsite. There are four big heaters installed on the beam in the middle of the Function barn, between the stage side and lean-to, that are turned on before you arrive. There is another in the Camping barn. These blow heat down and have two settings, high and low, that are manipulated by a staff member. Since the high setting is a little noisy we usually turn them on high first thing in the morning before you arrive, and turn them on low for the duration of your stay. If you want more heat however you can ask to have them turned up while you are there. In addition there are two woodburners, one in the Function barn and another smaller one in the Camping barn. These are only to be used with great care, and come with fire guards to prevent young children getting close. Wood for these must be bought from us – we prefer you to order in advance but this can be arranged on the day as bags of wood are sold at 6 pm at the campsite each day. The bags cost £4 each and can also be used on the celebration firewok, and indeed on camping firepits, though usually your visitors will buy their own wood from the campsite reception. Do not worry about ordering too much in advance as we always refund for any bags remaining that are unopened. Most people order 10 bags, and we often refund for one or two, adding this to the barn bond when we return it via internet transfer.

Sorry these are not allowed either as the fire regulations prohibit them. And we do not like finding the remains of these up among our trees… Our firewok provides a suitable means of celebrating with fire, so long as you use wood bought from us.

No sorry, fire regulations prohibit any fireworks on site. There is a serious danger that fireworks could fall among your campers or in the public campsite and catch fire to tents.

No, sorry our fire registration includes restrictions on candles. We do allow tea lights however so long as these are placed only on the tables on some non-flammable material like a plate: you may find some small white holders in the bottom section of the big sound/light cabinet at the back of the Function barn.

No straw is to be used inside the barns because of fire regulations. Straw bales can be used outside but please be aware that you are responsible for cleaning up afterwards (and this can be a big job if they are dismantled), and for taking them away.

A very high step-ladder is provided for you do put up decorations and take them down – please make sure it is properly set up when you use it with the top platform fully extended and the barrier in place. Also please be careful not to scratch the Function barn floor as you move it. During your time at the barns you can store it outside, along the back wall of the barn lean-to (go through the bifold doors and you can lay it beside the stone wall beside the building).

We love it when people do up the barns to suit themselves, (with a few exceptions, see some other questions!). To enable this in the Function barn we have put robust hooks or eyes at the centre of each stone pillar, on both sides, and also beside each of the downlights in the lean-to area as well as below the stained glass window above the stage. In the Camping barn there is an eye at the base of each truss, on each side of the barns, and also in wood on the sides of the room. We now have ZERO TOLERANCE for anything sharp being used to pierce any of our beams, walls, furniture or fixtures in any way – no sharp items, nails or staples are to be used in any of our wood, and if we find even a staple then the entire barn bond is forfeit. The good news is that you do not need to do this now as we have provided so many places to hang or tie decorations. If in doubt ask us if you want to do something unusual, we will do our best to help you decorate as you want.

Our staff, apart from the Barn manager, are usually busy on the campsite. Someone will clean the toilets each day of your booking (inside the barns and the outside block too) but are not usually available to move furniture or perform similar functions after the wedding ceremony. Many couples have found it enhances the occasion to ask friends and guests to help, perhaps giving good friends a particular task each ahead of time, such as helping with the tables (which are not heavy), directing car parking or serving a toast. It is a common comment afterwards, how this brings people together and enhances the atmosphere of everyone feeling part of the occasion. Also talk to your caterer as they are often happy to provide extra serving and helping staff. However if you do find on the day that you need some extra service from our wardens we will always try to provide this.

The registrar requires no food or alcohol is consumed, served or even visible while the ceremony takes place, and this includes the wedding cake. We require that our furniture is not moved from the room in which you find it and that no wooden furniture is taken outside. Apart from these restrictions we do like you to make the event your own. If you move the heavy tables and pews within the Function barn please be very careful to lift and not scrape the floor – since this furniture is very heavy take care and have several strong people move each piece. Bars are usually sited at the back of the lean to area of the Function barn or near the big bifold doors, or occasionally in the Tall barn. Ask us if your plan is unusual, we always try to accommodate couples getting married in the barns as we do want it to be as you want it, we know this is your day!

Often couples getting married will keep one side of the Function barn for the ceremony (which is often held on the stage or in front of the stage), and set up tables on the other side, ready to move afterwards, after a toast or some outside event. We hire screens so these are not seen during the ceremony (since the registrars allow no food or drink to be seen) or you can use your own curtains or other decorations. The tables are very light and easy to move, and often the best man and his helpers will do this. Often some of these tables are then moved again after the meal if there is music, to clear a space for dancing. If you hire all our tables and chairs then you can have access to our store room, so tables and chairs can be put away after the meal.

How you organise the tables is entirely up to you. If there are more than about 70 people you will want to have tables on both sides of the barns, i.e. in the lean-to and in the area in front of the stage. See our wedding gallery for photos showing how tables have been set out at different weddings. You can also download some table plans here.

We consider 140 a realistic maximum, though 147 have been seated in the Function barn when the stage was used as well.

Three heavy wooden tables and six benches are in the Camping barn and must remain there. In the Function barn there are two long oak tables as well as two smaller tables and two chairs for the wedding registrars. Three long very heavy Pugin pews are in the Function barn and must remain there (be careful it moving them not to scrape the floor) and one is in the Tall barn. A coat rack is provided (with about 50 coat hangers), an iron and large ironing board, brooms and dustpans. Outside the celebration firewok is provided and must not be used on grass, as well as smaller firepits which can. We hire out equipment for a full sit-down meal in the barns for up to 150 people see our Equipment hire page for more.

Fire regulations restrict events at the Llyn Gwynant barns to 300 people.

When the entire barn complex is hired, you also get exclusive use of the two private camping fields. Camping groups who hire just the Camping and Tall barn have exclusive use of just the top field, Barn field.

There are conditions with our license as a venue for weddings and civil partnerships. Not only must we be a “seemly and dignified” venue, the following requirements are just some of those that must also be met:

    a “responsible person” from Gwynant Ltd must be present one hour before the ceremony takes place and during the ceremony.
    “the sale or consumption of food or drink and smoking are prohibited in the room one hour prior to and during the ceremony and for fifteen minutes after the ceremony”
    any bar “must be concealed so that its appearance does not affect the dignity of the ceremony and so that no noise or smell interferes with the ceremony”
    “at least one table and possibly two” must available for the use of the registration officers
    “Free use of a telephone if necessary to solve any last minute problems with the legal requirements for marriage/civil partnership.”
    there must be parking spaces for the officers attending the wedding/civil partnership so they can leave conveniently
    “a bilingual sign announcing the fact that the property has been licensed worded in accordance with the direction of the Proper Officer must be displayed at each public entrance to the premises for one hour prior to the ceremony and throughout the ceremony”

So one of the senior Gwynant staff will join you prior to your ceremony in the Function barn, and will ensure these conditions are met. A small pine table and two black plastic and steel chairs are reserved specifically for the registrar (it is small so it can easily be lifted on stage, and the chairs are light but comfortable) as well as a small round table often used for the ring. Two car parks opposite the gate into the barn yard are reserved for the registrars, where they cannot get “boxed in” by other parked cars.

The wedding can take place anywhere in the room, however British law does not allow a wedding ceremony to take place outside.

The phone number for the registrar’s office is 01766 771 000 or you can email registrars@gwynedd.gov.uk.

Yes the Function barn is licensed for weddings, civil partnerships and other civil ceremonies.